Using ChatGPT to write PRDs, user stories, and meeting notes in half the time - becoming a SuperPM
4 mins read
Let’s say you just joined as a junior product manager. You’re excited. But then, your manager says,
“Can you write the PRD for this feature and prep some user stories by EOD?”
You freeze.
Not because you don’t understand the product. But because you don’t know where to start.
Should you open a blank doc? Should you follow a template? What should be in a PRD anyway?
This is the most common struggle for new PMs, turning fuzzy thoughts into crisp documentation.
AI tools like ChatGPT can massively reduce that mental load.
But only if you use them right.
This article is useful for beginners who have started off as PMs and aspiring PMs. We are entering an era of AI where every knowledge function is gonna change the way it works. And I am writing these articles keeping this one thing in mind. Subscribe to DailyDoseOfPM if you find these articles useful and do let me know.
1. Why this task matters for a PM?
PRDs, user stories, and meeting notes might seem boring. But they are the glue.
Clear documentation is what keeps engineers, designers, and stakeholders aligned.
Without it, people fill the gaps on their own. That’s when mistakes happen.
Think of a PRD (Product Requirements Document) like a blueprint for a house.
If the blueprint says “we need 2 doors” but doesn’t say where, the builders might put one in the kitchen.
Confusing? Expensive to fix? 100%.
Same for user stories. If your story says:
“As a user, I want to cancel my order.”
And that’s it. No conditions, no flow, no edge cases. You’ll end up with something half-baked. That’s why you use PRD.
And meeting notes? If you don’t write down action items clearly,
the next sprint will start with “Wait, what were we supposed to do?”
So writing well isn’t optional. It’s essential.
2. How AI tools can help
Let’s say you’re coming out of a call with your tech lead and designer.
You’ve jotted down bullet points like this:
Add cancel order button
Only for orders that haven’t been shipped
Refund should go to original payment method
Show cancellation reason options
Alert operations team if cancelled after packing
Now you’re staring at these bullets wondering how to make it into a proper PRD.
This is where ChatGPT shines.
Prompt:
“Turn these bullet points into a PRD with a title, problem statement, goals, success metrics, and user stories.”
Boom. You’ll get a full draft in 20 seconds.
Want to make it more structured? Add:
“Use a standard PRD format with headings for Overview, Problem, Solution, Assumptions, Edge Cases, and Success Metrics.”
Now you’re not starting from scratch. You’re reviewing, editing, and refining.
Same with meeting notes. Feed in a transcript or your rough notes.
Prompt:
“Summarize this team meeting and list down next steps and action owners.”
AI doesn’t just save time. It also brings clarity.
Because sometimes, even you don’t know what you said in a meeting.
3. Prompt templates or Workflows you can start using today
Here are some plug-and-play prompts:
For PRDs:
“Convert this idea into a product requirements document. Use a clear structure with sections like Overview, Problem, Goals, Scope, Success Metrics.”
For User Stories:
“Write user stories from this requirement using the format: ‘As a [user], I want to [do something], so that I can [benefit].’ Add acceptance criteria.”
For Meeting Notes:
“Summarize this product meeting in 5 bullet points. Highlight decisions made and next steps with owners.”
For Status Updates:
“Turn these daily notes into a weekly product update email for stakeholders. Keep it short and clear.”
Use these daily and you’ll cut your documentation time in half. And people will start saying,
“Your PRDs are really clean.”
But wait, there’s a catch.
4. But…but…but…
Let’s go back to the “cancel order” feature.
What if your bullet points were vague?
Add cancel option
Sometimes refund
Alert maybe needed
Check what’s feasible
If you feed this into ChatGPT, it’ll still give you a nice-looking PRD.
But it’ll be wrong.
Why? Because your thinking was unclear.
This is what people forget. AI is not a magical product manager.
It’s just an amplifier.
Garbage in = garbage out.
If you don’t know the customer flow, the edge cases, the success metrics, AI won’t invent them for you.
You need product sense first.
Then AI can format, polish, and speed things up.
Think of AI like a sous chef.
You still need to know what dish to make.
5. The real skill
Great PMs are clear thinkers.
They break problems down.
They know what to ask.
They can spot missing details.
They can sense when something “doesn’t feel right.”
AI can’t do that for you.
But once you have that clarity, it can absolutely help you ship faster.
Use it to turn ideas into structure.
Use it to save energy on formatting.
Use it to capture meetings while you stay present.
Use it to write 5 user stories in the time it takes to write one.
But don’t use it to replace thinking.
Build the muscle to think clearly.
Then let AI do the typing.
That’s how you become a PM who’s both fast and right.
Want to start? Open a blank doc. Dump your product idea in messy notes.
Then try the prompt:
“Turn this into a well-structured PRD.”
You’ll be surprised how much better your next product doc looks and how much faster you did it.
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